Facilities Administrative Assistant
Company: The Overlake School
Posted on: November 16, 2021
Position DescriptionFacilities Admin. Asst.
(Non-Exempt)8/20/2021The Overlake SchoolRedmond, WashingtonGeneral
Summary:The Maintenance Administrative Assistant is responsible for
supporting the entire maintenance team. Organizing and prioritizing
department operations, filings and daily workflow in conjunction
with The Director of Facilities. This role will need to be very
customer service oriented, organized and have the ability to handle
multiple projects at a time.Principal Duties:1. Answer phones and
greet visitors and vendors2. Maintain vendor database3. Maintain
and update facility files4. Proficient in Customer Servicea.
Ability to make and schedule appointments as necessary.b. Prepare
and facilitate weekly invoice approval for the Maintenance
Directorc. Adjust and track monthly employee attendance times
sheets. d. Answer phones and direct calls to the appropriate staff
member.e. Prepare vendor lists, preventative maintenance schedules
and faculty and staff work order requests.f. Work closely and
communicate with the school's contracted cleaning crew.5. Work with
the Director and Assistant director on event details.Facilities6.
Handle all receiving for the school and schedule deliveriesOther
Duties:1. Provide yearly facility and capitol projections for The
Director of Facilities2. Manage vendor scheduling and state and
county inspection permits including fire, backflow, elevator,
etc.3. Assist in annual budget process with the Director and
Assistant Director4. Serve as member of the building and grounds
committee as needed5. Collect info from Faculty and Staff regarding
school repairs needed on campus.6. Manage and distribute W.O.
requests via the schools W.O system Zendesk.Reporting
Relationships:Reports to The Director of FacilitiesNo supervision
responsibilitiesMinimum Qualifications:High school
diplomaExperience in administrative assistant role (3 years or more
is a plus)Skill in basic technology programs (Microsoft Office)
Experience in general office procedures Compensation: $20 - $25 an
hour Depending on Experience.
Qualifications preferred but not required:College degree or
vocational-technical degreeExperience with and/or knowledge of
online work order ticket software a plusPI153684565
Keywords: The Overlake School, Redmond , Facilities Administrative Assistant, Administration, Clerical , Redmond, Washington
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