Facilities Administrative Assistant

Company: The Overlake School
Location: Redmond
Posted on: November 19, 2021

Job Description:

Description: Position DescriptionFacilities Admin. Asst. (Non-Exempt)8/20/2021The Overlake SchoolRedmond, WashingtonGeneral Summary:The Maintenance Administrative Assistant is responsible for supporting the entire maintenance team. Organizing and prioritizing department operations, filings and daily workflow in conjunction with The Director of Facilities. This role will need to be very customer service oriented, organized and have the ability to handle multiple projects at a time.Principal Duties:1. Answer phones and greet visitors and vendors2. Maintain vendor database3. Maintain and update facility files4. Proficient in Customer Servicea. Ability to make and schedule appointments as necessary.b. Prepare and facilitate weekly invoice approval for the Maintenance Directorc. Adjust and track monthly employee attendance times sheets. d. Answer phones and direct calls to the appropriate staff member.e. Prepare vendor lists, preventative maintenance schedules and faculty and staff work order requests.f. Work closely and communicate with the school's contracted cleaning crew.5. Work with the Director and Assistant director on event details.Facilities6. Handle all receiving for the school and schedule deliveriesOther Duties:1. Provide yearly facility and capitol projections for The Director of Facilities2. Manage vendor scheduling and state and county inspection permits including fire, backflow, elevator, etc.3. Assist in annual budget process with the Director and Assistant Director4. Serve as member of the building and grounds committee as needed5. Collect info from Faculty and Staff regarding school repairs needed on campus.6. Manage and distribute W.O. requests via the schools W.O system Zendesk.Reporting Relationships:Reports to The Director of FacilitiesNo supervision responsibilitiesMinimum Qualifications:High school diplomaExperience in administrative assistant role (3 years or more is a plus)Skill in basic technology programs (Microsoft Office) Experience in general office procedures Compensation: $20 - $25 an hour Depending on Experience. Requirements: Qualifications preferred but not required:College degree or vocational-technical degreeExperience with and/or knowledge of online work order ticket software a plusPI153684596

Keywords: The Overlake School, Redmond , Facilities Administrative Assistant, Administration, Clerical , Redmond, Washington