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Executive Administrative Assistant *Partially Remote*

Company: Aerotek
Location: Redmond
Posted on: January 15, 2022

Job Description:

Description:A large and well known Tech company is looking for an Executive Assistant to join their marketing team! This role with be a hybrid role with partially remote work and partially onsite. Candidates must be local to the Greater Seattle Area. Previous experience in the Tech Industry is preferred!This team is looking for an Administrator to support our Brand Marketing GM and overall Brand Marketing Team. This position will require initiative, good judgment, the ability to set priorities and handle multiple tasks simultaneously. Highly motivated individuals who are diligent and passionate about quality customer service are encouraged to apply.The ideal candidate will be positive, proactive, detail oriented and have an open mindset. He/she/they will have excellent organizational and planning skills, time management, and effective written/verbal skills. This person will demonstrate drive and initiative as well as the ability to adapt to changing circumstances. It is very important that this person is resourceful and able to solve routine problems effectively, as well as prioritize their own work and to complete projects on time. The team is looking for someone who can work successfully in a team environment, build effective working relationships, and accommodate working styles and perspectives of diverse individuals. This role will require data management by using the advanced features of Microsoft products/tools. This role will be expected to develop a deep knowledge of the overall business group strategy, and act as an information resource to the business group. They will have the ability to anticipate and remove administrative roadblocks and make timely decisions across the business group. Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for executive level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. Core Responsibilities:Support of manager - GM, Marketing Communications* Calendar management including understanding priorities and flagging deadlines* Manages logistics for meetings including coordinating with high level VP EAs* Correspond with internal and external partners in a timely and professional manner* Update and keep track of calendar weeks ahead of time* Manage travel including, but not limited to: flight, hotel, car service, offsite meetings and dinner reservations - as appropriate* Expense report reconciliation and managementExternal Staff Management:* Manage 250+ external staff* Update external staff report monthly* Track all external staff rolling into team to ensure all attributes are correctly aligned* Work with key stakeholders to approve all external staff requests* Open all requests for external staff* Keep track of who is sitting onsite in vendor space* Track credentials as they are provided to external staffPurchase Order management* Review SOW + open and track PO* Provide guidance as needed* Troubleshoot all PO related issues or blockers as they come up for the teamGroup Support* Contribute to vendor onboarding experience * Orders supplies (office and technical) for team * Point of contact for all Integrated Marketing needs* Assist with logistics for team meetings. Includes, but not limited to booking conference rooms, ordering and delivering/setting up lunches for meetingsSkills:administrative assistance, calendaring, Microsoft office suiteAdditional Skills & Qualifications:No degree required. Customer service experience and EA experience a must.Best vs. Average: Skills related to customer service, communication, organization, and collaboration.Performance indicators: Resourcefulness, response times, tool knowledge, customer serviceExperience Level:Expert LevelAbout Aston Carter: At Aston Carter, were dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients capabilities by seeking solvers and delivering solutions to address todays workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aerotek, Redmond , Executive Administrative Assistant *Partially Remote*, Administration, Clerical , Redmond, Washington

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