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Executive Assistant/Office Manager

Company: Compact Information Systems
Location: Redmond
Posted on: June 25, 2022

Job Description:

This is an onsite role in Redmond, WA

  • The Executive Assistant supports CIS's executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
  • Provide professional representation for the function.
  • Provide executive leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
  • Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
  • Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
  • Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
  • Ensure that executive leadership is informed of priorities, deadlines and challenges.
  • Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
  • Arrange teleconferences, domestically and/or internationally.
  • Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
  • Complete accurate and detailed leadership department expense reporting and other departmental reports.
  • Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
  • Track internal and external contacts and maintain contact database.
  • Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
  • Maintain confidentiality in all aspects of team and company information.
  • Operate independently with minimal supervision.
  • Provide back-up administrative support to other departments as necessary.
  • Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
  • Other duties as required.

    Skills:Basic Qualifications5+ years of experience supporting administrative functions at the executive level
    Preferred QualificationsExperience in a startup company
    Ability to thrive in a fast-paced environment and operate with a high sense of urgency
    Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
    Ability to observe strict confidentiality in all aspects of services provided
    Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
    Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds
    Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
    Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
    Proven ability to work independently
    Project management skills
    Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one's own workflow
    Demonstrated ability to meet project deadlines
    Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
    Ability to anticipate needs, resourcefulness and responsiveness are essentialAbility to consistently strive for excellence and exercise good judgment.
    Dependability, dedication, resourcefulness, and independence
    Understanding of privacy of data
    Ability to work well under pressure while maintaining a professional demeanorEducation: Bachelor's DegreePI183004547

Keywords: Compact Information Systems, Redmond , Executive Assistant/Office Manager, Administration, Clerical , Redmond, Washington

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